HR Call for proposals - Provision of education services - Youth Advocacy Bridge, Activity 2
Date of publication: August 20, 2025.
Call for proposals - Provision of education services - Youth Advocacy Bridge, Activity 2
1. Basic information
Client: World Youth Alliance South East Europe Association
Davora Zbiljskog Street 28, 10000 Zagreb, Croatia
OIB: 50632350819
Project reference: NDICI - Global Europe, AU-EU Youth Action Lab - "The Youth Advocacy Bridge".
Procedure: Easy purchase.
Contract type: Service Agreement.
Estimated contract value: Up to EUR 2,700.00 (including VAT or other taxes).
2. Subject and scope of services
Procurement name: Organization and implementation of a three-day intercontinental capacity building training within Activity 2 "Intercontinental capacity building" of the "The Youth Advocacy Bridge" project.
Brief description of services: The contractor will design, organize and deliver a three-day international training in Zagreb, Croatia, for approximately 10 young advocates and representatives of youth organizations from Croatia and Ethiopia, in line with the project application and the objectives of the AU-EU Youth Action Lab. The training will focus on accountability in governance, oversight mechanisms, youth participation frameworks, and the ethical and governance implications of AI and other technologies for democratic participation, and will support participants in the joint development of a practical framework with five indicators for assessing governance systems and the impact of technology.
Key tasks include:
- Pedagogical and methodological design of a three-day training program (agenda, learning outcomes, session plans, educational materials).
- Implementation of interactive sessions (lectures, workshops, group work, practical exercises) in Croatian and/or English, adapted to young participants from Europe and Africa.
- Inclusion of project-specific content (responsibility in governance, AI transparency and ethics, youth consultation mechanisms, comparative EU-AU governance perspectives).
- Support to the project team in completing the deliverables under Activity 2 (framework with five indicators for management and technology and short contributions to the education report).
Place of implementation: Zagreb, Croatia.
Expected implementation dates: November 2025 (exact dates will be determined later according to the project calendar; activities must be carried out during this period in Zagreb).
3. Acceptability and participation
Who can apply: Legal and/or natural persons (companies, crafts, civil society organizations, institutes, freelance experts) duly registered to provide the requested education/consulting services in accordance with Croatian legislation and, where applicable, their national legislation.
4. Technical and professional ability
Minimum requirements:
Bidders must demonstrate:
- Documented experience of working with youth and/or youth organizations, preferably in cross-border or international contexts.
- Ability to work in English as the main working language of education (spoken and written).
Evidence that needs to be submitted:
- CV of key expert(s) clearly indicating relevant engagements, dates, roles and target groups; and/or company/organization profile with a brief portfolio of comparable educational projects and language competencies.
- A brief description (max. 1 page) of at least 1 relevant previous training or workshop, including topic, target group, location and client.
5. Financial offer and price conditions
The financial offer must:
- Be expressed in EUR as a total lump sum covering all services and all related costs.
- Clearly state whether VAT is included or not and the applicable VAT rate, where relevant.
Additional costs beyond the agreed lump sum are not accepted; all taxes, fees and bank charges are borne by the contractor and must be included in the offered price.
6. Selection criteria
The contract will be awarded to the most economically advantageous tender based on the following criteria:
- Price: 100% (lowest acceptable price gets maximum points).
The price will be assessed with VAT included, taking into account that the ordering party cannot exercise the right to deduct input tax.
7. Content and format of the offer
Each offer must contain the following documents:
- A completed financial offer (in EUR), indicating the total lump sum, VAT status and a breakdown of the main cost categories (at least: preparation, implementation, monitoring).
- Curriculum vitae(s) of the key expert/s, with an emphasis on relevant experience in governance, youth advocacy and AI / technology related topics.
Offer language: Bids can be submitted in English or Croatian.
Format: Bids are submitted electronically as a single PDF file (scanned signature). Paper submission is not required.
8. Delivery method and deadline
Delivery method: By e-mail or via the online form available here.
Delivery email address: southeast_europe@wya.net
Delivery deadline: September 27, 2025, 23:59 (Central European Time).
Bids received after the deadline will not be considered.
9. Evaluation and award procedure
The evaluation process includes the following steps:
- Administrative and eligibility check: checking whether the offer is complete, submitted on time and whether the eligibility and exclusion criteria are met.
- Technical and financial evaluation: assessment of the technical capability and quality of the proposed approach, followed by scoring against the award criteria (price).
- Signing the contract: The contract will be signed with the selected bidder.
10. Contracting and implementation
Contract type: Service contract under Croatian law.
Signing the contract: The selected bidder will be invited to sign a service contract. Activities under this contract can only begin after the contract has been signed by both parties.
Payment terms: Payment will be made in a one-time, lump sum amount, upon successful completion of the training and acceptance of all deliveries by the client, based on a valid invoice.
11. Data protection, visibility and intellectual property
Data protection: Personal data contained in the tenders will be processed solely for the purpose of carrying out the procurement procedure and performing the contract, in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and the Act Implementing the General Data Protection Regulation (Official Gazette 42/2018). The data will be securely stored for the minimum period required by EU and donor rules and internal policies, after which they will be deleted or anonymised.
Visibility: The Contractor must respect all visibility and communication requirements of the European Union and the AU-EU Youth Action Lab, including the correct use of the logos and standard disclaimers on all materials and deliverables produced under this contract. Detailed instructions and logo files will be provided by the Contracting Authority.
Intellectual property: All materials and results produced under this contract (e.g. agendas, educational modules, presentations, working materials, methodological tools) become the property of the client, who reserves the right to use, adapt and publish them for non-commercial purposes of the project, including further dissemination to young people and stakeholders in Europe and Africa. The contractor reserves the right to list the engagement in its portfolio, with the prior written consent of the client.
12. Other provisions
Right to cancel: The contracting authority reserves the right to cancel the invitation to tender or not to award the contract, without the obligation to compensate the tenderers for any costs incurred in the preparation and submission of tenders.
Prohibition of artificial division of contracts: The estimated value of this procurement was determined in accordance with applicable rules, and the contract was not artificially divided to avoid stricter procedures.
Applicable law and jurisdiction: This procurement procedure, the contract arising from it and all disputes arising from them are governed by Croatian law. Any dispute that cannot be resolved amicably will be subject to the jurisdiction of the competent court in Zagreb, Croatia.
This publication has been prepared with the financial support of the European Commission. The views expressed are the sole responsibility of the consultants and can in no way be taken to reflect the official position of the European Commission.
Call for Tenders
Provision of Training Services – Youth Advocacy Bridge, Activity 2
1. Basic information
Contracting authority: Association World Youth Alliance South East Europe
Davora Zbiljskog Street 28, 10000 Zagreb, Croatia
OIB: 50632350819
Project references: NDICI – Global Europe, AU-EU Youth Action Lab – "The Youth Advocacy Bridge".
Procedures: Simple procurement.
Type of contract: Service contract.
Estimated contract value: Up to 2700.00 EUR (including VAT or other taxes).
2. Subject and scope of services
Title of the procurement: Organization and delivery of a three-day cross-continental capacity-building training under Activity 2 "Cross-continental Capacity Strengthening" of the project "The Youth Advocacy Bridge".
Short description of services: The contractor will design, organize and implement a three-day international training in Zagreb, Croatia, for approximately 10 youth advocates and representatives of youth organizations from Croatia and Ethiopia, in line with the project application and AU-EU Youth Action Lab objectives. The training will focus on governance accountability, watchdog mechanisms, youth participation frameworks, and ethical and governance implications of AI and other technologies for democratic participation, and will support participants to co-create a practical 5-indicator framework for assessing governance systems and technological impacts.
Key tasks include:
- Pedagogical and methodological design of a three-day training program (agenda, learning outcomes, session plans, training materials).
- Delivery of interactive sessions (lectures, workshops, group work, practical exercises) in Croatian and/or English, tailored to youth audiences from Europe and Africa.
- Incorporation of project-specific content (governance accountability, AI transparency and ethics, youth consultation mechanisms, comparative EU–AU governance perspectives).
- Support to the project team in finalizing Activity 2 deliverables (5-indicator governance and technology framework and short training report inputs).
Place of delivery: Zagreb, Croatia.
Expected implementation dates: November 2025 (exact dates TBD as per project calendar; activities must take place in this period in Zagreb).
3. Eligibility and participation
Who may apply: Legal and/or natural persons (companies, craft businesses, CSOs, institutes, freelance experts) duly registered to provide the requested training / consulting services in accordance with Croatian law and, where relevant, their national law.
4. Technical and professional capacity
Minimum requirements:
Tenderers must demonstrate:
- Documented experience working with youth and/or youth organizations, preferably in cross-border or international contexts.
- Ability to work in English as the main working language of the training (spoken and written).
Evidence to be provided:
CV of key expert(s) clearly indicating relevant assignments, dates, roles and target groups; and/or company / organization profile with a short portfolio of comparable training projects and language skills.
Short description (max. 1 page) of at least 1 relevant previous training or workshop, including topic, target group, location and contracting authority.
5. Financial offer and price conditions
The financial offer must:
- Be expressed in EUR as a total lump sum covering all services and all related costs.
- Clearly indicate whether VAT is included or not, and the applicable VAT rate where relevant
No additional costs will be accepted beyond the contracted lump sum; all taxes, duties and bank charges are borne by the contractor and must be included in the offered price
6. Award criteria
The contract will be awarded to the most economically advantageous tender based on the following criteria:
Price: 100% (lowest compliant price receives maximum points and is chosen).
The price will be evaluated with VAT included considering that the contracting authority cannot recover VAT.
7. Content and format of the tender
Each tender must contain the following documents:
- Completed and signed financial offer (in EUR), indicating total lump sum, VAT status and breakdown of main cost categories (at least: preparation, delivery, follow-up).
- CV(s) of the key expert(s), highlighting relevant experience in governance, youth advocacy and AI / technology-related topics.
Language of the tender: Offers may be submitted in English or Croatian.
Format: Tenders must be submitted electronically as a single PDF file (signed scan). No hard copy submission is required.
8. Submission method and deadline
Submission method: By email or via the online form available here.
Email address for submission: southeast_europe@wya.net
Deadline for submission: 27 September 2025, 23:59 (Central European Time).
Tenders received after the deadline will not be considered
9. Evaluation and award procedure
The evaluation procedure will include the following steps:
Administrative and eligibility check: verification that the tender is complete, submitted on time, and that the eligibility and exclusion criteria are met.
Technical and financial evaluation: assessment of technical capacity and quality of the proposed approach, followed by scoring based on the award criteria (price).
Contract signature: contract will be signed with the chosen tenderer.
10. Contracting and implementation
Type of contract: Service contract under Croatian law.
Contract signature: The successful tenderer will be invited to sign a service contract. Activities under this contract may only start after the contract is signed by both parties.
Payment terms: Payment will be made as a single lump-sum payment after successful completion of the training and acceptance of all deliverables by the contracting authority, on the basis of a valid invoice.
11. Data protection, visibility and intellectual property
Data protection: Personal data contained in tenders will be processed solely for the purposes of the procurement procedure and contract implementation, in line with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and the Croatian Act on the Implementation of the General Data Protection Regulation (Official Gazette 42/2018). Data will be stored securely for the minimum period required by the EU and donor rules and internal policies, after which it will be deleted or anonymised.
Visibility: The contractor must comply with all visibility and communication requirements of the European Union and the AU-EU Youth Action Lab, including correct use of logos and standard disclaimers on all materials and outputs produced under this contract. Detailed instructions and logo files will be provided by the contracting authority.
Intellectual property: All materials and outputs produced under this contract (eg agendas, training modules, presentations, handouts, methodological tools) will become the property of the contracting authority, which retains the right to use, adapt and publish them for non-commercial project purposes, including further dissemination to youth and stakeholders in Europe and Africa. The contractor retains the right to refer to the assignment in its portfolio, subject to prior written consent of the contracting authority.
12. Other provisions
Right to cancel: The contracting authority reserves the right to cancel the call for tenders or not to award the contract, without any obligation to compensate tenderers for any costs incurred in the preparation and submission of their offers.
Prohibition of splitting contracts: The estimated value of this procurement has been determined in accordance with applicable rules, and the contract has not been artificially split for the purpose of avoiding more stringent procedures.
Applicable law and jurisdiction: This procurement procedure, the resulting contract and any disputes arising from them are governed by Croatian law. Any dispute that cannot be settled amicably will fall under the jurisdiction of the competent court in Zagreb, Croatia.
This publication has been prepared with the financial assistance of the European Commission. The views expressed here are those of the consultants and therefore in no way reflect the official opinion of the European Commission.
