HR Call for Proposals – Capacity Development – Specialized Training on the Impact of Artificial Intelligence (AI) Tools on Democratic Governance
Date of publication: October 2, 2025.
Call for Proposals – Capacity Development – Specialized Training on the Impact of Artificial Intelligence (AI) Tools on Democratic Governance
1. Basic information
Client: Association World Youth Alliance Southeast Europe
Davora Zbiljskog Street 28, 10000 Zagreb, Croatia
OIB: 50632350819
Project reference: NDICI - Global Europe, AU-EU Youth Action Lab - "The Youth Advocacy Bridge".
Procedure: Easy purchase.
Contract type: Order services.
Estimated contract value: EUR 1,500.00 (including VAT).
2. Subject and scope of services
Procurement name: Preparation and organization of activities Capacity Development 1: specialized training on the impact of artificial intelligence (AI) tools on democratic governance.
Brief description of services: The executor will prepare, facilitate and conduct online specialized training on the impact of artificial intelligence (AI) tools on democratic governance for employees and key collaborators of SSM JIE and the SPES Institute, in accordance with the project application of The Youth Advocacy Bridge project and the objectives of the AU-EU Youth Action Lab. The training will strengthen partners' internal capacity to understand the risks and opportunities brought by AI in terms of accountability, transparency and participation, and will provide practical guidance for integrating AI aspects into further project activities and advocacy tools.
Key tasks include:
- Preparation of educational materials.
- Online facilitation and implementation of one-day training, including discussion moderation.
- A short post-training note with key recommendations on how SSM SEE and SPES can apply the acquired knowledge in implementing The Youth Advocacy Bridge project.
Place of implementation: Online.
Expected implementation dates: November 2025 (exact dates will be determined later according to the project calendar; activities must be carried out during this period in Zagreb).
3. Acceptability and participation
Who can apply: Legal and/or natural persons (companies, crafts, civil society organizations, institutes, freelance experts) duly registered to provide the requested education/consulting services in accordance with Croatian legislation and, where applicable, their national legislation.
4. Technical and professional ability
Minimum requirements:
Bidders must demonstrate:
- Documented experience in implementing a similar type of education, preferably in cross-border or international contexts.
- Ability to work in English as the main working language of education (spoken and written).
Evidence that needs to be submitted:
- CV of key expert(s) clearly indicating relevant engagements, dates, roles and target groups; and/or company/organization profile with a brief portfolio of comparable educational projects and language competencies.
- A brief description (max. 1 page) of at least 1 relevant previous training or workshop, including topic, target group, location and client.
5. Financial offer and price conditions
The financial offer must:
- Be expressed in EUR as a total lump sum covering all services and all related costs.
- Clearly state whether VAT is included or not and the applicable VAT rate, where relevant.
Additional costs beyond the agreed lump sum are not accepted; all taxes, fees and bank charges are borne by the contractor and must be included in the offered price.
6. Selection criteria
The contract will be awarded to the most economically advantageous tender based on the following criteria:
- Price: 100% (the lowest acceptable price gets the maximum number of points and is selected).
The price will be assessed with VAT included, taking into account that the ordering party cannot exercise the right to deduct input tax.
7. Content and format of the offer
Each offer must contain the following documents:
- A completed financial offer (in EUR), indicating the total lump sum, VAT status and a breakdown of the main cost categories (at least: preparation, implementation, monitoring).
- Curriculum vitae(s) of the key expert/s, with an emphasis on relevant experience in governance, youth advocacy and AI / technology related topics.
Offer language: Bids can be submitted in English or Croatian.
Format: Bids are submitted electronically as a single PDF file (scanned signature). Paper submission is not required.
8. Delivery method and deadline
Delivery method: By e-mail or via the online form available here.
Delivery email address: southeast_europe@wya.net
Delivery deadline: November 5, 2025.
Bids received after the deadline will not be considered.
9. Evaluation and award procedure
The evaluation process includes the following steps:
- Administrative and eligibility check: checking whether the offer is complete, submitted on time and whether the eligibility and exclusion criteria are met.
- Technical and financial evaluation: assessment of the technical capability and quality of the proposed approach, followed by scoring against the award criteria (price).
- Signing the contract: The contract will be signed with the selected bidder.
10. Contracting and implementation
Contract type: Service contract under Croatian law.
Issuing an order for services: The selected bidder will receive an order for services.
Payment terms: Payment will be made in a one-time, lump sum amount, upon successful completion of the training and acceptance of all deliveries by the client, based on a valid invoice.
11. Data protection, visibility and intellectual property
Data protection: Personal data contained in the tenders will be processed solely for the purpose of carrying out the procurement procedure and performing the contract, in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and the Act Implementing the General Data Protection Regulation (Official Gazette 42/2018). The data will be securely stored for the minimum period required by EU and donor rules and internal policies, after which they will be deleted or anonymised.
Visibility: The Contractor must respect all visibility and communication requirements of the European Union and the AU-EU Youth Action Lab, including the correct use of the logos and standard disclaimers on all materials and deliverables produced under this contract. Detailed instructions and logo files will be provided by the Contracting Authority.
Intellectual property: All materials and results produced under this contract (e.g. agendas, educational modules, presentations, working materials, methodological tools) become the property of the client, who reserves the right to use, adapt and publish them for non-commercial purposes of the project, including further dissemination to young people and stakeholders in Europe and Africa. The contractor reserves the right to list the engagement in its portfolio, with the prior written consent of the client.
12. Other provisions
Right to cancel: The contracting authority reserves the right to cancel the invitation to tender or not to award the contract, without the obligation to compensate the tenderers for any costs incurred in the preparation and submission of tenders.
Prohibition of artificial division of contracts: The estimated value of this procurement was determined in accordance with applicable rules, and the contract was not artificially divided to avoid stricter procedures.
Applicable law and jurisdiction: This procurement procedure, the contract arising from it and all disputes arising from them are governed by Croatian law. Any dispute that cannot be resolved amicably will be subject to the jurisdiction of the competent court in Zagreb, Croatia.
This publication has been prepared with the financial support of the European Commission. The views expressed are the sole responsibility of the consultants and can in no way be taken to reflect the official position of the European Commission.
Call for Tenders
Capacity Development – Specialized Training on the Impact of AI Tools on Democratic Governance
1. Basic information
Contracting authority: Association World Youth Alliance Southeast Europe
Davora Zbiljskog Street 28, 10000 Zagreb, Croatia
OIB: 50632350819
Project references: NDICI – Global Europe, AU-EU Youth Action Lab – "The Youth Advocacy Bridge".
Procedures: Simple procurement.
Type of contract: Commission of services.
Estimated contract value: 1500.00 EUR (including VAT).
2. Subject and scope of services
Title of the procurement: Preparation and organization of the Capacity Development 1: Specialized training on the impact of AI tools on democratic governance.
Short description of services: The contractor will prepare, facilitate and deliver an online specialized training on the impact of AI tools on democratic governance for staff and key collaborators of SSM JIE and SPES Institute, in line with the Youth Advocacy Bridge project application and AU-EU Youth Action Lab objectives. The training will strengthen the partners' internal capacity to understand AI-driven risks and opportunities for accountability, transparency and participation, and will provide practical guidance for integrating AI considerations into subsequent project activities and advocacy tools.
Key tasks include:
- Preparation of training materials
- Online facilitation and delivery of the 1 day training, including moderation of discussions
- Short post-training note with key recommendations for how SSM JIE and SPES can apply the acquired knowledge in the implementation of The Youth Advocacy Bridge
Place of delivery: online.
Expected implementation dates: November 2025 (exact dates TBD as per project calendar; activities must take place in this period in Zagreb).
3. Eligibility and participation
Who may apply: Legal and/or natural persons (companies, craft businesses, CSOs, institutes, freelance experts) duly registered to provide the requested training / consulting services in accordance with Croatian law and, where relevant, their national law.
4. Technical and professional capacity
Minimum requirements:
Tenderers must demonstrate:
- Documented experience of delivering similar type of trainings, preferably in cross-border or international contexts.
- Ability to work in English as the main working language of the training (spoken and written).
Evidence to be provided:
CV of key expert(s) clearly indicating relevant assignments, dates, roles and target groups; and/or company / organization profile with a short portfolio of comparable training projects and language skills.
Short description (max. 1 pages) of at least 1 relevant previous training or workshop, including topic, target group, location and contracting authority.
5. Financial offer and price conditions
The financial offer must:
- Be expressed in EUR as a total lump sum covering all services and all related costs.
- Clearly indicate whether VAT is included or not, and the applicable VAT rate where relevant
No additional costs will be accepted beyond the contracted lump sum; all taxes, duties and bank charges are borne by the contractor and must be included in the offered price
6. Award criteria
The contract will be awarded to the most economically advantageous tender based on the following criteria:
Price: 100% (lowest compliant price receives maximum points and is chosen).
The price will be evaluated with VAT included considering that the contracting authority cannot recover VAT.
7. Content and format of the tender
Each tender must contain the following documents:
- Completed and signed financial offer (in EUR), indicating total lump sum, VAT status and breakdown of main cost categories (at least: preparation, delivery, follow-up).
- CV(s) of the key expert(s), highlighting relevant experience in governance, youth advocacy and AI / technology-related topics.
Language of the tender: Offers may be submitted in English or Croatian.
Format: Tenders must be submitted electronically as a single PDF file (signed scan). No hard copy submission is required.
8. Submission method and deadline
Submission method: By email or via the online form available here.
Email address for submission: southeast_europe@wya.net
Deadline for submission: 5th of November 2025
Tenders received after the deadline will not be considered
9. Evaluation and award procedure
The evaluation procedure will include the following steps:
Administrative and eligibility check: verification that the tender is complete, submitted on time, and that the eligibility and exclusion criteria are met.
Technical and financial evaluation: assessment of technical capacity and quality of the proposed approach, followed by scoring based on the award criteria (price).
Contract signature: contract will be signed with the chosen tenderer.
10. Contracting and implementation
Type of contract: Service contract under Croatian law.
Issue of and order for services: The successful tenderer will receive an order for services.
Payment terms: Payment will be made as a single lump-sum payment after successful completion of the training and acceptance of all deliverables by the contracting authority, on the basis of a valid invoice.
11. Data protection, visibility and intellectual property
Data protection: Personal data contained in tenders will be processed solely for the purposes of the procurement procedure and contract implementation, in line with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR) and the Croatian Act on the Implementation of the General Data Protection Regulation (Official Gazette 42/2018). Data will be stored securely for the minimum period required by the EU and donor rules and internal policies, after which it will be deleted or anonymised.
Visibility: The contractor must comply with all visibility and communication requirements of the European Union and the AU-EU Youth Action Lab, including correct use of logos and standard disclaimers on all materials and outputs produced under this contract. Detailed instructions and logo files will be provided by the contracting authority.
Intellectual property: All materials and outputs produced under this contract (eg agendas, training modules, presentations, handouts, methodological tools) will become the property of the contracting authority, which retains the right to use, adapt and publish them for non-commercial project purposes, including further dissemination to youth and stakeholders in Europe and Africa. The contractor retains the right to refer to the assignment in its portfolio, subject to prior written consent of the contracting authority.
12. Other provisions
Right to cancel: The contracting authority reserves the right to cancel the call for tenders or not to award the contract, without any obligation to compensate tenderers for any costs incurred in the preparation and submission of their offers.
Prohibition of splitting contracts: The estimated value of this procurement has been determined in accordance with applicable rules, and the contract has not been artificially split for the purpose of avoiding more stringent procedures.
Applicable law and jurisdiction: This procurement procedure, the resulting contract and any disputes arising from them are governed by Croatian law. Any dispute that cannot be settled amicably will fall under the jurisdiction of the competent court in Zagreb, Croatia.
This publication has been prepared with the financial assistance of the European Commission. The views expressed here are those of the consultants and therefore in no way reflect the official opinion of the European Commission.
